Privacy notice

Who is responsible for your data

The data controller is Rinda Venture Studio AB (organisation number 559596-8800), which operates Takto.

You can reach us about anything in this notice, including data requests, at hello@takto.se.

What we collect

When you submit the Free Scan request form, we collect:

• The details you enter: work email, and optionally your company, role, current ERP/accounting system, and revenue band.
• The fact that you confirmed you had read this notice, and the version of the notice shown to you.
• Limited technical information sent with your submission: the page URL, your browser user-agent string, and a timestamp.

When you complete customer onboarding, we also collect:

• Your name, role, work email, company, and the company organisation number.
• High-level company context, system names, the strategic ambition you select, and answers to the follow-up questions that are relevant to those selections.
• Which questions you mark as “do not know yet”, so we can follow up without turning a missing answer into an assumption.

We do not ask for special-category data. Please keep onboarding answers at company level and do not include names or other identifying details about customers, employees, suppliers, or other individuals in free-text fields.

Why we use it, and our legal basis

We use Free Scan request data to evaluate whether your company is a fit for the Takto Free Scan and to contact you about it. We use customer onboarding data to understand the direction your company has selected, plan the data handover, configure the work, and follow up on answers that are still open. Our legal basis for processing contact-person data is our legitimate interest (GDPR Article 6(1)(f)) in operating and delivering our business-to-business service in the context of an existing or requested customer relationship. The checkbox on either form is your confirmation that you have read this notice, not consent under the GDPR.

We may use aggregated, non-identifying counts of the systems customers select to prioritise future integrations. We do not reuse other customer-specific commercial answers for general product prioritisation.

You can object to this processing at any time (see “Your rights” below), and we will stop unless we have a compelling overriding reason to continue.

Who we share it with

We do not sell your data. We use a small number of service providers who process it on our behalf:

• Google (Google Sheets and Apps Script) stores Free Scan requests and onboarding answers. Access is restricted to named members of our team.
• Cloudflare provides the “Turnstile” bot check on the form, which processes limited technical data (including your IP address) to confirm the submission is genuine.
• Slack may receive a limited internal notification containing contact and company details, selected direction, completion status, and deferred-question references. Full onboarding answers remain in the restricted Google Sheet.

These providers may process data outside the EU/EEA. Where they do, that transfer is covered by appropriate safeguards such as the EU Standard Contractual Clauses.

How long we keep it

We keep Free Scan request data for up to 12 months after your request. We keep customer onboarding answers while the customer relationship is active and for up to 12 months after the last active engagement, unless the customer agreement or a legal obligation requires a different period. We then delete or anonymise the data. We will delete it sooner if you ask us to and we have no other lawful reason to keep it.

Your rights

Under the GDPR you have the right to:

• Access the personal data we hold about you.
• Have inaccurate data corrected, or have your data erased.
• Restrict or object to our processing, including objecting to our use of legitimate interest.
• Receive your data in a portable format.
• Lodge a complaint with your data protection authority — in Sweden, the Swedish Authority for Privacy Protection (IMY).

To exercise any of these, email hello@takto.se. We aim to respond within one month.

Changes to this notice

We may update this notice as the Free Scan and customer onboarding evolve. The “last updated” date above reflects the current version.